Travel Assistance

State efforts are critical in reducing fraud and improper payments in the UI program and in utilizing SIDES to enhance UI integrity. States are encouraged to participate in the full two days of the UI Integrity and SIDES Symposium. Travel assistance, in the form of reimbursements, will be provided to states. Reimbursements will be provided in accordance with the following processes:

UI Integrity Center Sessions:

NASWA will provide up to $4,000 to each participating state in total reimbursement to help cover travel costs for up to six participants to primarily attend the UI Integrity Center sessions (you are able to attend other sessions, but the Integrity Center sessions will be your primary focus). Allowable travel costs include transportation, hotel lodging, per diem costs (consistent with the General Services Administration schedule or states' out-of-state per diem requirements, whichever is less), and minor incidental costs, like parking. States will only be reimbursed for stays on the nights of April 9 - 12, 2018.

After the Symposium, NASWA will issue one reimbursement check per state for all participants from that state who were registered for and primarily attended the UI Integrity Center sessions, upon receipt of an invoice summarizing travel costs incurred. The invoice to NASWA should include the name of the attendees, total travel expenses paid per attendee, total reimbursement amount being submitted, and copies of all corresponding receipts to support the reimbursement, as required by that state's travel policy.

The invoice and documentation, including mailing instructions for the check (attention of individual or department, and address), must be scanned and emailed to integrity-sides@naswa.org. Please indicate in the email subject line that the reimbursement request pertains to attendance at the UI Integrity Center sessions of the UI Integrity and SIDES Symposium. Attending states should submit their invoices no later than July 31, 2018. Invoices submitted after July 31, 2018, will not be honored.

SIDES Sessions:

NASWA will provide up to $2,000 per state to help cover travel costs to primarily attend the SIDES sessions (you are able to attend other sessions, but the SIDES sessions will be your primary focus). Allowable travel costs include transportation, hotel lodging costs, per diem costs (consistent with the General Services Administration schedule or states' out-of-state per diem requirements, whichever is less), and minor incidental costs, like parking. States will only be reimbursed for stays on the nights of April 9 - 12, 2018.

After the Seminar, NASWA will issue one reimbursement check per state for all participants from that state who were registered for and primarily attended the SIDES sessions, upon receipt of a single invoice summarizing travel costs incurred. The invoice to NASWA should include the name of the attendees, total travel expenses paid per attendee, total reimbursement amount being submitted, and copies of all corresponding receipts to support the reimbursement, as required by that state's travel policy.

The invoice and documentation, including mailing instructions for the check (attention of individual or department, and address), must be scanned and emailed to integrity-sides@naswa.org. Please indicate in the email subject line that the reimbursement request pertains to attendance at the SIDES sessions of the UI Integrity and SIDES Symposium. Attending states should submit their invoices no later than July 31, 2018. Invoices submitted after July 31, 2018, will not be honored.

Reimbursement checks will be paid within approximately four weeks after expense reimbursement documentation is received.