State Member Travel Reimbursements

Each member state agency is eligible for up to a $5,000 reimbursement for travel.

 

Overview

NASWA recognizes that member state attendance at meetings and conferences is a critical part of recognizing its mission to enhance the state workforce agencies' ability to accomplish their goals, statutory roles, and responsibilities. 

The NASWA Board of Directors approved travel reimbursements for all member states, in good standing, to assist with travel to NASWA meetings and conferences during the 2020 association year (ending September 2020). A state member travel reimbursement account has been created for each state.

What Can Be Reimbursed Travel for NASWA events?

  • Registration Fees
  • Meals
  • Hotel Reservations
  • Airfare

Requirements:

  1. Must be used for a specified, in-person NASWA meeting, workgroup, or conference.
  2. The state agency must be a NASWA member in good standing (i.e. have paid their dues)
  3. The state agency personnel requesting reimbursement for travel must have approval from their agency head or deputy agency head. This can be in the form of an email or attached pdf or word document.
  4. The request for reimbursement should be submitted with the approval from the agency head or deputy agency head.

How It Works:

Reimbursement
  1. Travel reimbursement requests:
    • Should include any invoices and documentation, including mailing instructions for the check (attention to individual or department, and address).
    • Should include agency head or deputy agency head approval.
    • Should be submitted via email to accounting@naswa.org
  2. Reimbursement requests should be submitted no later than 30 days following the conclusion of the meeting or conference AND be accompanied by the agency head approval email or document.
  3. Upon submission to NASWA, meeting attendance will be confirmed and expenses reviewed.
  4. Approved reimbursements will be paid within 30 days of receipt. 
Registration Fees
  • If your state wishes to have registration fee expenses applied to your state member travel reimbursement account, please contact naswa-meetings@naswa.org to request a complimentary code for the specified NASWA event.
  • Please include the number of attendees from your state who will be attending when requesting the complementary code and the approval from your agency head or deputy agency head.
  • You will receive a code which can then be used for registration. 

 

Any inquiries can be directed to accounting@naswa.org and will be answered by Meredith Towns. 

 

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