Accounts Payable Accountant (REMOTE)

The Accounts Payable Accountant will primarily focus on managing ongoing accounting processes, including vendor contract (purchase order) and invoice maintenance, employee expense reimbursements and credit card management.

Background on NASWA

The National Association of State Workforce Agencies (NASWA) is the national organization representing all 50 state workforce agencies, D.C., and U.S. territories. These agencies deliver training, employment, career, and business services, in addition to administering unemployment insurance, veteran reemployment, and labor market information programs. NASWA provides policy expertise, shares promising state practices, and promotes state innovation and leadership in workforce development.

Overview of Position

The Accounts Payable Accountant will primarily focus on managing ongoing accounting processes, including vendor contract (purchase order) and invoice maintenance, employee expense reimbursement and credit card management. In addition, the Accounts Payable Accountant will manage internal and external communications with stakeholders regarding all Payables activity within the organization.

Finally, this role will be responsible for accounts payable ledger maintenance and analysis to ensure accuracy and completeness of financial records. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to handle multiple priorities to meet key deadlines each month.

The Accounts Payable Accountant will report to the Controller and will work collaboratively with the Staff Accountants. The candidate must have the ability to develop collaborative partnerships with all stakeholders within and outside of NASWA.

Candidates must also be comfortable working on and with virtual teams.

Roles and Responsibilities

• Manage accounts payable invoices and related workflows for NASWA’s 100+ projects and contracts.
• Maintain prepaid and accrued expense records with a high level of accuracy.
• Manage employee expense reimbursement schedule for 120+ staff.
• Review and process or import credit card activity for meeting expenses, IT purchase, staff travel and related expenses.
• Reconcile credit card statements to Sage Intacct on a monthly basis.
• Process and validate shared cost allocations on monthly basis.
• Assess project budgets in real time to prevent overspend in purchasing cycle.
• Collaborate with stakeholders to coordinate payment of bills and to communicate the status of payments.
• Initiate and maintain correspondence through e-mails, phone, and meetings with personnel regarding all payables activity.
• Generate and manage vendor 1099 reports on annual basis.
• Provide technical assistance or arrange assistance for project/program. managers in areas including Sage Intacct vendor invoices, expense reports, and credit card activity.
• Provide financial information regarding invoicing, payment, and reimbursement schedules, when requested, by collecting, analyzing, and summarizing account information and trends.
• Assist with the annual audit of financial statements and preparation of federal return.
• Perform other duties assigned that support the mission and strategic initiatives of the organization.

Competencies and Skills 

• Accounting experience with federal grants and contracts preferred.
• Demonstrated ability to work within a cloud-based ERP ecosystem (Sage Intacct, online banking and credit card portals).
• General understanding of standard accounting processes, including accounts payable, bank reconciliations, and credit card reconciliations.
• Proficiency in Generally Accepted Accounting Principles.
• Proficient with Microsoft Office suite (Excel and Outlook, in particular).
• Demonstrated ability to work autonomously while working toward achieving required outcomes.
• Proven successful ability to build and maintain relationships with stakeholders at all levels of the organization.
• Effective communication, presentation, facilitation, and listening skills.
• Demonstrable organizational skills, including attention to detail and multi- tasking skills.
• Effective time and task management skills.
• Ability to maintain confidentiality of company and client information.

Experience (including credentials, certificates, etc.) 

Required

• Project Accounting experience required.
• Sage Intacct and/or other multi-dimensional cloud-based ERP required.
• Ramp experience is a plus, but not required.

Education

• Bachelor’s degree in Accounting or 3+ years of bookkeeping experience.

Job Details

Location: The position is a remote position, U.S. based

Reports To: Controller

Salary Range: $55,000 - $70,000 commensurate with experience.

Benefits: NASWA offers competitive benefits including a great health care package, generous 401(k) contribution, educational assistance, flexible time off and other great options.

Travel Requirements: 5% Travel within the U.S. required for NASWA meetings and some conferences.

How to Apply:

Interested applicants should submit a cover letter and resume via email to recruiting@naswa.org no later than May 23, 2025.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

NASWA is an equal-opportunity employer. NASWA does not unlawfully discriminate on the basis of race, color, religion, national origin, sex, age, marital status, military status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation or any other characteristic protected by Federal or District of Columbia law. Our non-discrimination policy applies to all facets of employment, including recruiting, hiring, employment, promotion, demotion, dismissal, compensation, and training opportunities.