UI Interstate Benefits Subcommittee Meeting
Reimbursement Overview & Instructions

Reimbursement Overview

UI IB Subcommittee meeting participants may be reimbursed for travel to the March 2026 meeting:

Up to $1,000 per state may be reimbursed
Only ONE attendee per state is eligible for reimbursement
Reimbursement requests must be received by May 17, 2026
Meeting dates: March 17-18, 2026
Location:
- Event Hotel: Embassy Suites by Hilton Denver Downtown Convention Center | 1420 Stout St, Denver, CO 80202
- Overflow Hotel: Home2 by Hilton Denver Downtown | 801 15th St, Denver, CO 80202

Reimbursable expenses include, but are not limited to:

hotel accommodations
airfare/train costs
mileage to/from the airport
parking at the airport
transportation to/from the hotel and meeting location (shuttle, taxi, rideshare, etc.)
meals not provided during the meeting

IMPORTANT: Submit To Your State First

After the meeting, participants must first submit travel expenses to their own state, following state policies and procedures.
Only expenses approved by the state agency may be submitted for reimbursement.

Reimbursement Instructions

Required Submission Format

Create ONE PDF containing all required materials listed below
Email the PDF to: accounting@naswa.org

Required Contents of the PDF

Cover letter (Please refer to this template)
Invoice that includes an invoice number
Legible copies of all State-approved travel documents and receipts
Confirmation that:
- All expenses were approved by the State agency
- Any required original receipts were submitted to the State
The following payee information:
- Name of the State agency being reimbursed
- Total reimbursement amount
- Mailing address for the reimbursement check

Expenses not listed above are reimbursable only if approved by the State agency.