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2023 Veterans Conference

SAVE THE DATE! 

The 2023 Veterans Conference will be held at the Grand Hyatt Washington, D.C. on August 2 - 4, 2023. Make plans to join us for this conference! Be sure to check back for additional details as we draw closer to the conference. 

Travel Information

A block of rooms has been reserved at the Grand Hyatt Washington, 1000 H St. NW, Washington, D.C. at a government per diem rate of $256.00 per night (plus tax).

Reservation deadline: Monday, July 10, 2023.

 

The reservation link will be shared at a later date.

Sponsorship Opportunities

Please see the sponsorship/exhibition opportunities below, then select the "Sign Up" button to sign up as a sponsor. Send your questions to NASWA-Meetings@naswa.org.

Conference Attendance Registration

  • Staff from your organization attending the conference should register as "Non-Members" by going to the "Registration" tab above.

  • After completing the sponsorship/exhibition registration, you and/or your company representatives must still register to attend the conference. The conference registration is a separate, standalone registration from the sponsorship/exhibition registration.             

    • If you signed up for a sponsorship level that includes complimentary attendee registration(s), you will receive a complimentary registration code for the number of free registrations applicable to your Sponsorship Level. The code will be sent to the individual purchasing the sponsorship. 

Payment Deadline

Payment is due no later than June 19, 2023. If payment is not received by June 19, 2023, any signed sponsorship agreements are null and void.

View Sponsorship Agreement

Cancellation and Refund Policy

Receipt of your signed Sponsorship / Exhibition Agreement is a commitment to sponsor/exhibit at the Event. Therefore, notification of sponsorship/exhibition cancellation must be submitted in writing to NASWA and the Sponsor is required to pay its sponsorship as outlined below:

  • For sponsorship/exhibition cancellations received by NASWA on or before June 19, 2023, the Sponsor will be responsible for 50% of the total sponsorship payment.
  • For sponsorship/exhibition cancellations received by NASWA after June 19, 2023, the Sponsor will be responsible for 100% of the total sponsorship payment.

If sponsoring promotional items, once this Agreement is signed and the item is in production, there shall be no refunds.

Content Deadlines

  • Company description, logo, and website URL should be submitted during registration or sent to NASWA-Meetings@naswa.org as soon as possible.

  • If applicable, Sponsor Ads should be submitted to NASWA-Meetings@naswa.org by May 29, 2023. 

  • Conference bags, sponsored lanyards, and any company-branded materials to be included in the registration packet items should reach the hotel by Thursday, July 27, 2023.

Sponsor Levels Availability

  • Diamond Speaker Sponsorship - $40,000.00 | 1 Available

  • Speaker Sponsorships - $15,000.00 | 3 Available (Note: This sponsorship level does not include an Exhibit Table - see A la Carte options below)

  • Gold Sponsorships - $10,000.00 | 5 Available

  • Silver Sponsorships - $7,550.00 | 6 Available

  • Bronze Sponsorships - $5,750.00 | 8 Available (Note: This sponsorship level does not include an Exhibit Table - see A la Carte options below)

A la Carte Items  

  • Exhibit Table - (one 6' exhibit table and two chairs) - Limited availability 

    • Bronze and Speaker Sponsorship: $1,000.00 

    • Contributor Sponsorships / Standalone Exhibit Table: $2,500.00

  • Photo Studio Sponsorship* - $4,500.00
    • Face-to-face interaction with conference attendees during photo booth hours, i.e. during breakfasts, lunch, breaks,and Welcome Reception. Option to send a professional headshot, provided by NASWA Photographer, to conference attendees; option to provide branded handout*; branded photo studio signage.

  • Conference WiFi Sponsorship - $3,500.00
    • What’s one of the first things attendees look for in a conference space?... How to connect to the internet! Make your company name the gateway, i.e. password, to WiFi access in the meeting spaces.

  • Name Badge Package Sponsorship* - $2,500.00
  • Conference Bag Sponsorship - $2,000.00

 

*Price listed is for sponsorship only. Purchase of item(s) is sponsor's responsibility. All items are subject to availability at the time of the request.

 SIGN UP

​Sponsorship Opportunities

2023 Veterans Conference Sponsorship - Page 1
2023 Veterans Conference Sponsorship - Page 2

Conference FAQs

How do I cancel my registration?

In the Registration Confirmation email you received from NASWA Meetings after registering for the conference, follow the instructions to modify your registration. You'll need your confirmation number and the email address used to complete the registration to access your registration. Click, "Cancel Registration" and follow the instructions to complete your cancellation.

If you do not have your confirmation email, please contact NASWA-Meetings@naswa.org to request a duplicate.

How do I transfer my registration to someone else?

In the Registration Confirmation email you received from NASWA Meetings after registering for the conference, follow the instructions to modify your registration. You'll need your confirmation number and the email address used to complete the registration to access your registration. Click, "Transfer Registration" and follow the instructions to substitute an attendee. 

If you do not have your Registration Confirmation email, please contact NASWA-Meetings@naswa.org to request a duplicate.

How can I download a copy of my registration invoice/receipt?

In the Registration Confirmation email you received from NASWA Meetings after registering for the conference, click the link to view/print your invoice/receipt.

If you do not have your confirmation email, please contact NASWA-Meetings@naswa.org to request a duplicate.

What are the cancellation and refund policies?

Attendees will receive a full refund on cancellation requests. No cancellation fees will be applied.

I have a question about a NASWA event. How do I contact NASWA?

If you have a question about a specific NASWA meeting or event, please contact NASWA-Meetings@naswa.org.